Captovation Web Capture - True, Distributed, Web-Based Capture

Captovation Web Capture lets you easily deploy browser-based document scanning and indexing at remote locations.  Documents can be scanned an indexed at their place of origination allowing companies to realize these major business benefits:

• Prevent lost documents between sites
• Reduce scanning requirements at central site
• Eliminate shipping costs
• Reduce labor costs
• Improve customer service

Easy Deployment and Use

Captovation Web Capture requires no manual software installation at remote sites.  The Captovation Web Capture Client is automatically downloaded and installed as soon as the user connects to the Captovation Web Capture Server.   As a result, the remote capture sites will be up and running in no time.  In addition, the Web Capture Client runs entirely within a web browser and uses the industry standard TWAIN interface to capture documents from desktop scanners or other TWAIN-compliant devices.

Central Administration

The Captovation Web Capture system is administered through a web browser, allowing administrators to centrally configure scanning profiles.  Scanning profiles define the method of document capture and associated settings.  This ensures that remote sites adhere to standards set forth by the organization.

Implementation Methods

Captovation Web Capture supports three remote capture methods:

1. Scan only
2. Scan and index documents
3. Scan and index batches (groups of documents).

If indexing of documents is allowed, scanning profiles will determine which document fields are available for remote indexing

Our unique product architecture enables you to implement hybrid capture environments.  For example, a company with many remote offices, such as an insurance company, can use Captovation Web Capture to scan claim documents at their remote offices, and then use Captovation Index to process the claim at their corporate headquarters.  This eliminates shipping costs and helps improve overall customer service.

Database Linking

Captovation Web Capture reduces data entry keystrokes and errors by allowing the indexing process to link to an external database and retrieve additional information.  For example, a user can quickly search a corporate database by customer name to retrieve and auto-populate a customer account number field.  If more than one record is found during this search, Web Capture will display a list and enable the user to select the correct database record.  The Web Capture Server performs all database searching to provide a firewall friendly and efficient method to search corporate databases.

Reliable Transmission

Reliable internet connectivity can vary between locations.  Captovation Web Capture ensures document integrity when sending batches from remote sites to the Web Capture Server.  Partial batch sending is avoided since all batch data (images and meta data) are transmitted in a single file to the web server.  After batch transmission, the client verifies the receipt of the batch before removing it from the local workstation.

Features:

• Minimal Software Installation
• Runs Within Browser
• TWAIN-Compliant
• Remote Database Linking
• Database Linked Pick-Lists
• Firewall Friendly
• Centralized Administration
• Auto-Populate Index Fields
• Rotate and Deskew
• Auditing of Remote Activity

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