Ultimus Wins Microsoft Office Solution Builder Program Award

DOCUMENT CAPTURE

PeriCAPTURE
PeriCAPTURE by Captovation Capture allows you to implement both a production-level and Internet-distributed capture system.  By using Captovation Web Capture, you can scan documents anywhere in the world and then send those images over the Internet back to a central site.  This is a true, browser-based, Internet-distributed system, not just a data link.

With Captovation Web Capture, you control the capture process - you can scan at one location and index at the central site or you can scan and index remotely and then commit to the central site.  Web Capture is very easy to use and requires little or no training.

Captovation Capture is an affordable, modular system that offers concurrent user pricing.  Unlike many scanning solutions, Captovation Capture does not meter your usage.  Therefore, it won't shut down at those heavy production times because you've exceeded a monthly allotment of scans.  There's no monthly cap to the number of scans you can produce so you're free to grow without concern for increased cost.

Captovation Capture can be implemented in a variety of ways. Its components is consist of the following:

Captovation Scan is packed with powerful features that make it the obvious choice in a production scanning tool. 

Captovation Index ensures the productivity and efficiency of the indexing operator - saving both time and money by providing an easy-to-use method to manually index and file documents.

Captovation Web Capture lets you easily deploy distributed document scanning and indexing at remote locations using the Internet or your corporate intranet.

Captovation Recognition Server is a simple, software-based solution that uses bar code technology to file images directly into your document management or workflow system.

Captovation Import Server allows you to import images and other electronic documents into your Captovation Capture system.

Captovation Commit Server gives you the option of scheduling when documents are committed into your document management or workflow system

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FORM PROCESSING

PeriFORM
A highly scalable form processing module that automates and capture data from many hard-to-read forms and eliminate the associated manual data-entry tasks. Available in a single station with one verification seat, up to a complete network with many scanners, recognition stations, and as many verification operators as are required. It can distribute work to many PC stations for scanning, recognition, verification and data export. It is also Internet enabled, so that remote processing is possible over private or public networks.

PeriFORM powered by award winning Ceresoft is a comprehensive and easy to use out-of-the box forms processing system that includes the best data recognition technology in the world. PeriFORM seamlessly and accurately recognizes data from handwritten and machine printed forms as well as OMR, barcodes, logos, and form identities.

Manager
This module, designed to be user-friendly, employs a visual schematic icon diagram to smoothly navigate users and their documents through the system. The complete Windows design includes job control and monitoring, work flow status and statistics reporting all present on the screen. Real time warning of errors and problems save much time and labor, and users can also view and access document image files, templates, recognition results, and database tables within work flow.

Design
For a form to be processed, a template must be created that tells the system about the forms attributes, data location and data types. Design provides a template wizard to guide users through the design of these templates. Design also automatically performs form identification, form registration, auto deskew, rotate, and inversion, so that correct and clean data images are extracted for recognition. After the form template is finished, its instructions are stored in an HTML text-file. This file can be accessed by other components of the system. For example, PeriFORM Verify reads it when in the Page Mode editor. Click here for a larger view of the screenshot

FreeStyle™ Recognition Engine
FreeStyle employs CerebralNet, the most advanced recognition technology available. This recognition engine is the result of years of research by CereSoft engineers. It has peerless character recognition capabilities, the most notable being the ability to read and recognize completely freestyle handwriting. The document may contain individual letters and words, or even sentences and paragraphs. CerebralNet technology integrates, in real time, image, context, and linguistic validation rules to ensure the highest degree of accuracy possible.

The FreeStyle recognition engine is seamlessly comprehensive. It recognizes both handwritten and machine-printed words simultaneously and automatically. It also recognizes OMR, barcodes, logos, and form identities. 
Besides the usual built-in validation rules such as lexical and geometrical context to enhance accuracy, PeriFORM uses a real-time higher-level context known as data objects to assist the recognition process. For example, PeriFORM cross-checks the street, city, state, and zip code of an address from the beginning of, rather than after the recognition process. In this way, the system dramatically cuts down on mistakes. An otherwise unreadable address can be correctly read in most cases. Other data objects include dates, phone numbers, and e-mail addresses. FreeStyle also uses a large dictionary to limit candidates to recognized words. The Trueword module is built into our recognition engine from the start rather than as a post-processing tool, as other vendors often do. 

Recognition results are stored in an HTML text file. This file contains such information as the multiple choices of each character and word, their confidences, geometric locations, etc. This information can be easily accessed by PeriFORM's other components and modules. For example, Verify will use it to improve the efficiency of the editing process.

Verify
PeriFORM will invoke a carefully designed editor to correct any remaining recognition errors. The editor has two editing modes. In the Field Mode, individual fields will be presented to users one at a time for manual correction. But if field alone cannot resolve the ambiguity of a word, Page Mode can be accessed by double-clicking the field image. In Page Mode, the editing field and the original image in the page are highlighted together for easy identification. Alternative choices for each character and field are displayed at all times along with the field you are editing.

Export 
PeriFORM has the ability to export the extracted data in either ASCII text format or any ODBC compliant database format. The Export Manager allows you to export data to multiple databases in multiple formats. It also allows you to export data to spreadsheets, EDI (electronic data interchange) or web-form format. 

Other Features 
PeriFORM is completely scalable. It can distribute work to many PC stations for scanning, recognition, verification and data export. It is also Internet enabled, so that remote processing is possible over private or public networks.

It also has an extremely flexible user interface that makes adding or modifying existing jobs easy. It supports all major SCSI and ISIS and Twain compatible scanners.

DLL, COM, DCOM and ActiveX based agents allow PeriFORM to be easily integrated so that it can be used not only as an out-of-the-box product but also as a data entry component of a business information processing system. 

System Requirements 
IBM Compatible Pentium PC. 
64 Mb of RAM and 200 MB of hard disk space. 
MS Windows 95, 98, 2000, or NT operating system environment.

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DOCUMENT MANAGEMENT

PeriDOC (by DocuWare 5) is powered by DocuWare 5 Integrated Document Management.
The DocuWare 5 document management system is state-of-the-art software for integrated document management. It can automatically process any type of document regardless of its source, with internal control procedures that help you meet audit and compliance requirements. DocuWare 5 imports them, classifies them, adds a fulltext index and makes them available for onward processing.

Additional Records Management functions ensure that all access is secure, controlled, and logged. Enhanced with workflow functionalities, Web Content Management and universal integration functions, DocuWare 5 provides powerful Enterprise Content Management (ECM) functionality for enabling expansion throughout an organization.

DocuWare 5 offers comfort and security. Even the most exacting users will be impressed not only by the comprehensive features, but also by its user-friendliness and simple administration — all of which, together with the extensive integration capabilities and optimum security, combine to make DocuWare 5 a product that can grow with your requirements well into the future

WEB CLIENT

Web-Based Document Management with Maximum Comfort
Whether you‘re on the move, in field sales, at your home office or on your office workstation - you can access many standard DocuWare functions directly via your Web browser. Thanks to the latest Web 2.0 technologies, finding and distributing documents and workflow management is as fast and convenient as with Windows programs. At the same time, administration is much simpler

ACTIVE IMPORT
Are you fighting your way through hundreds of e-mail messages every day? The piles of paper from the past - business letters, delivery slips, invoices, faxes etc. have largely been replaced by e-mail. But the same problem remains: how to get a handle on it all. ACTIVE IMPORT monitors selected folders in Outlook and the file directory, then stores all e-mails and documents that it finds there in DocuWare’s central document pool. ACTIVE IMPORT works in the background to automatically file your e-mails and ensure the seamless integration of network scanner
 

Application: DocuWare ACTIVE IMPORT is an add-on module to the basic DocuWare software package. This module is invoked simultaneously with the main DocuWare program and works in the background. ACTIVE IMPORT's main tasks are to monitor certain folders or subdirectories on your PC or in your e-mail program, import incoming files and objects into DocuWare, and to store them automatically. Documents that are, for example, created by scanning on digital copiers are placed in appropriate network directories monitored by ACTIVE IMPORT, which then transfers the documents to DocuWare.

RECOGNITION

Index Automatically Using Barcode and Text Recognition
RECOGNITION gives you the power to file documents in DocuWare even more quickly by capturing index criteria from a document’s contents. Texts are read by RECOGNITION with the help of OCR (Optical Character Recognition) or from pre-defined zones via barcodes. A broad palette of configuration possibilities make RECOGNITION a multi faceted tool.

AUTOINDEX
Index archived documents automatically from external data source. Many of the documents you need to archive will already have existing categorization criteria and search words in the IT system. DocuWare AUTOINDEX retrieves this data and adds it automatically to the file cabinet as index terms, eliminating the need for manual input.

INTERNET-SERVER
Access File Cabinets Worldwide via Intranet and Internet
DocuWare stores documents – whether they are letters, e-mails or accounting records – all in one central document pool. INTERNET-SERVER gives authorized users the chance to access this knowledge via Internet. Using any standard Web browser, employees, customers and prospects can access information – from around the world or within your company

CONTENT-FOLDER
Speed Up Your Workflow
Quick and direct access to current documents is guaranteed with CONTENT-FOLDER. The document-based information flow in your company is revved up with the help of CONTENT-FOLDER, improving all workflow processes. Idle phases and processing times are thereby significantly reduced

CONNECT to R/3
Implementing digital archiving for SAP with DocuWare
CONNECT to SAP connects DocuWare via a certified interface to the SAP ArchiveLink module, which is integrated in SAP NetWeaver. All document types and storage strategies from SAP and SAP data archiving are supported.

CONNECT to NOTES
Using DocuWare to manage documents from Lotus Notes
CONNECT to Notes offers an easy and convenient method of archiving and organizing your Notes documents in DocuWare. It provides many additional options for managing your documents within Notes, and you can continue working with your archived Notes documents within DocuWare.

CONNECT TO E-COPY

Connector for ShareScan® OP
Utilizing the functionality of eCopy to integrate paper documents into the workflow of critical business applications, users can - at the touch of a button - scan and send their documents to a DocuWare file cabinet of choice, fully indexed and immediately available for further action.

LINK
Access Documents Directly Out of Accounting Programs, ERP and Other Applications
LINK lets you easily integrate documents filed in DocuWare within existing applications, such as an accounting or retrieval program. With a few clicks of the mouse, you can access all documents that belong to the current needs of your application – for example, the shipping documents belonging to an accounting record being processed.  

COLD/ READ

Archiving Spool Data
In companies, large volumes of documents and journals are output to a printer. COLD/READ transfers the spool files this creates for archiving in DocuWare 5. The documents contained in these files can be displayed true to their original format, given annotations and stamps, and then printed out

ISIS PRO
Harness the Power and Flexibility of ISIS® Technology with ISIS PRO
DocuWare ISIS PRO provides another powerful scanning option with DocuWare. Built on industry standard technology from Pixel Translations® the full feature set of an ISIS capable scanner can be utilized with ISIS PRO.

SDK

Simply Integrate DocuWare into other Applications
Using the Software Developer Kit (SDK) you can integrate DocuWare’s comprehensive set of document management features into customer-specific applications. Specific interfaces for different development environments are available to the programmer. This means that important DocuWare features can be controlled from a wide variety of applications

MS SQL 2005

Additional Functionality Through Microsoft SQL Server 2005
SQL Server 2005 is seamlessly connected with DocuWare, resulting in a system that is extremely stable and powerful. DocuWare Administration completely handles the management of SQL Server 2005. Records stored in DocuWare file cabinets can be easily analyzed with the SQL 2005’s Business Intelligence Tools.

READER
DocuWare READER for Displaying TIFF Files
You can look at DocuWare single and multi-page TIFFs with the DocuWare READER without having DocuWare software. When displaying DocuWare TIFF files, DocuWare READER automatically displays all overlays containing annotations made to the document with DocuWare document management software. It is also possible to display any added text notes made to the document. You may also integrate DocuWare READER into the results list of DocuWare INTERNET SERVER 3, so that you can display your documents right there with the same quality and speed as you are accustomed to with DocuWare.

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WORKFLOW

PeriFLOW
A highly scalable, open, reliable architect necessary for enterprise-wide workflow automation which could involve thousand of users. PeriFLOW,   powered by Ultimus, is aimed at automating everyday tasks designed to meet the most demanding requirements for customer assistance and service provision. This is a robust enterprise application by PeriFLOW is based on the Microsoft's COM+/DNA architecture and Active Directory. It can be deployed in a multi-platform network with its client technologies using ActiveX with Dynamic HTML for Internet Explorer browsers, Java with Dynamic HTML for Netscape browsers and pure HTML Thin Client for cross-platform browsers.

PeriFLOW offers more than 200 essential out-of the-box features for workflow automation, making it the easiest way to deploy scalable workflow applications without programming. Some of the unique features include the following: collaborative workflow design, automatic workflow documentation, cross-platform support, powerful server-side scripts and DLLs for workflow extensions, open form interfaces, XML support and the ability to create custom clients using COM/DCOM. Great partners with PeriDOC or by itself. Very user-friendly.

Running on Microsoft technologies, it delivers the lowest cost of ownership of any BPM product  available today

Feature Highlights

• Collaborative, Programming-Free Process Modeling and
• Development Environment
• Graphical Organization Chart 
• Choice of Client Interfaces for Task Execution and
• Distributed Management
• Powerful Integration facilities using Flobots, XML, Web
• Services, and .NET
• Real-Time Monitoring and Reporting

The PeriFLOW BPM Suite allows organizations to model, automate, manage and optimize their business processes using a collection of tightly integrated modules:
BPM Server is a scaleable, enterprise BPM engine that proactively orchestrates and monitors the execution of business processes.

Process Designer enables business processes owners and analysts to design, model, document and optimize business processes without any IT involvement.

BPM Studio provides a collaborative design environment for teams of IT designers to convert business processes into deployable solutions integrated with databases, electronic forms, business rules, other processes and other systems.

Flobots are “workflow robots” that enable third-party desktop and enterprise applications to perform specific tasks in a business process without human intervention.

Client/Thin Client provides a flexible and configurable UI to enable end users with different skill levels to participate in business processes and manage their workload, and the workloads of their subordinates. The clients provide access to forms to capture and display business information and decisions with fidelity. Form choices include Thin Forms, ASP .NET forms, Adobe PDF Forms, and Microsoft InfoPath forms.

Organization Chart provides a graphical representation of the company’s human resources so that the business process is aware of all of the people, their job functions, reporting relationships and group memberships. This knowledge is used for intelligent routing of tasks during the course of a business process.

Administrator provides the tools for the administration of business processes and handling exceptions and special situations.

Reports capture a variety of metrics from live processes using customized reports that enable process owners to manage resources and optimize business processes.

Enterprise Integration Kit (EIK) provides developer tools and documentation to create advanced integration with back office and enterprise applications using modern technologies such as Web Services and .NET objects.

The following table illustrates the flexibility of PeriFLOW that is available for each major aspect of automated processes. When combined with the other lifecycle capabilities of the BPM Suite—including process modeling, roles management through the PeriFLOW Org Chart, process monitoring, and reporting—you have a complete platform that can be used for every business process.

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