Business Overview  

AEM-Evertech Holdings (AEM-Evertech) is a public-listed company on the Singapore Exchange. AEM - Evertech is in the core business of design and manufacturing of equipment as well as precision engineering products, chemicals and organic substrates. AEM - Evertech also provides engineering materials and services to the microelectronics industry. AEM-Evertech’s emphasis on R & D and corporate phililosophy of continuous investment in resources to develop new effective solutions helps channel a sales revenue of more than US$100 million. They have human resources of 1,100 strong worldwide.  The company envisions to be among the world's top three companies in the supply, assembly, packaging equipment, materials and services to the global microelectronics industry.

The Challenge

As a company totally committed to continuous improvement, AEM-Evertech focuses on continuous training to all employees, maintain and improve a systematic and documented quality assurance system, and improve all work processes through quality consciousness. The company’s Document Control Division is the key department that is instrumental in ensuring that documentation of their equipment/ systems drawings, design, specification, project details, customer information and various versions of their products are kept in a systemic manner and the integrity of the documents are kept intact. Housed in a 3,000 square feet warehouse, the documents are neatly compiled in alphabetical sequence. The accumulation of vast amount of documents over the years eventually takes up enormous space, and retrieval of old reports occasionally proved to be a challenge. Staff members sometimes have to lug huge, heavy boxes back to the office from the warehouse when multiple documents were called for. An area of concern was the possibility of fire hazard given the amount of paper documents being kept.

The Solution

In order to improve the work flow and processes in the documentation processes, AEM-Evertech decided to review the way the document management was being handled.  Pericom Imaging (S)  Pte Ltd introduced Canon’s DR7080 and PeriDoc by Docuware software to streamline the workflow process and turn it into an eventual paperless environment. Using Canon’s DR7080C document scanner, all newly compiled projects details are scanned double sided at 140 images per minute for batch scanning. Every single detail and whole images was captured and auto-indexed accordingly.  The documents are then filed via PeriDoc, which replaces the physical cabinets and the use of warehouse space. Documents are rapidly retrieved and displayed on a mouse click which speeds up the information flow in the company. Authorized personnel can immediately check the status of a project and cut processing time using the virtual filing cabinet. “By automating the capturing, filing and retrieval processes , AEM-Evertech reduced the time required to process document requests drastically and the result is a much more streamlined, faster, cost effective data retrieval with high data accuracy and integrity.” said, Ms Tracy Wong, Senior Document Control Executive, AEM-Evertech Holidngs Ltd. 

"Canon’s DR7080C interoperability and  PeriDoc’s scalability in delivering document management process automation solutions provide AEM-Evertech with a solution that helps effectively streamline their existing internal processes.” said Mr. Derek Lee, CEO, Pericom Imaging (S) Pte Ltd. “This shows how a lot of value is gained by having the paper documents run in a central repository to achieve a paperless environment”.

The Results